Administration Assistant ( Security Coordinator) - Afghanistan

Employer: WHO

Location: Afghanistan



Job Summary

Purpose of the Position:

To provide security management services and

support to staff and non-staff; enabling the

implementation of programs and project activities

in a secure, safe and effective manner in

Afghanistan.

Objectives of the Programme and the immediate

Strategic Objective (Overview of the programme):

The objective of the post is to implement WHO

Afghanistan Health Policies by effectively

monitoring WHO program activities and

responsibly providing risk analysis on the threat

environment, simultaneously providing technical

guidance in line with the UNSMS to improve the

security and safety of WHO staff in Afghanistan.





Duties and Responsibilities

Organizational context (Describe the individual

role of incumbent within the team, focusing on

the intricacy and

difficulty of working environment):

Under the general guidance of WHO

Representative and direct supervision of the WHO

Field Security Officer (FSO) who provides overall

technical direction regarding security policy and

procedures and in collaboration with the Regional

Field security officer, the incumbent will provide

administrative support and guidance for

accessing inaccessible areas of the Polio Program

and make random visits to various regions to

obtain information affecting program

implementation, staff and non- staff security thus

enabling access for better program delivery.

The incumbent plans steps and performs day-to-

day routine tasks independently. Complex issues

or deviations from established procedures are

discussed and resolved with supervisor. Some

judgment is involved to determine appropriate

methods to handle the various security issues and

to adapt established practices to assigned work.

Summary of Assigned Duties (Describe what the

incumbent has to do to achieve main objectives;

include main achievements expected):

Within the framework of WHO's Security

Management Structure, the duties are:

1. Collect, update and disseminate information

regarding the security of WRO and sub-offices, as

well as all staff and non-staff through the

following:

a. Compile and verify security information with

the Host Government, UNDSS, AFP Security

Officers, other stakeholders; to enable proper

analysis by the FSO;

b. Disseminate security related information to

staff and non-staff; utilizing the common UN

communication systems.

c. Conduct preliminary assessment of Minimum

Operating Security Standards (MOSS) for WRO

and sub offices; as well as the "threat

assessment" of inaccessible locations required for

the Poliomyelitis Eradication activities; submit

findings to FSO for final assessment and

implementation of mitigation measures.

d. Report security incidents affecting WHO staff

and non-staff, offices and assets on a 24-hour

basis. Follow up on arrests and detention of WHO

staff members and eligible dependents in line

with SOPs.

e. Arrange for the training courses on security

awareness and preparedness, security briefings,

drills and exercises on the Contingency Plans,

radio communication training for WHO staff and

non-staff including security guards and drivers.

Provide security orientation to newly assigned

staff members, as instructed by the FSO and in

cooperation with UNDSS.

2. Maintain the WHO Security Contingency Plans

as well as the WHO Warden System, through the

following:

a. Maintain, update and ensure the

implementation of WHO Contingency Plans (Fire

Plan, Building Evacuation Plan, etc.) in

accordance with the Country Security Plans.

b. Maintain WHO Warden System, and administer

the Emergency Communications System.

Conduct routine radio checks with UNDSS, as

appropriate.

c. May be required to visit WHO sub offices and

guesthouses to assess their compliance to the

MOSS and MORSS for Afghanistan and make

appropriate recommendations to the FSO as

required.

3. MOSS and MORSS Compliance:

a. Monitor existing security measures for the

safeguarding of staff, visitors, WHO property and

premises, as well as the emergency evacuation

plans and report any discrepancies to the

supervisor.

b. Conduct periodic checks to ensure that WHO

staff and non-staff are in compliance with the

United Nations Security Management Structure

for Security Clearances.

c. Check that fire safety precautions (fire

extinguishers, smoke detectors, information signs

etc.) are installed and in good functional order in

all WHO premises. Conduct fire drills, bunker

exercises and evacuation exercises as deemed

necessary by the Field Security Officer.

4. Provide general administrative assistance to

the Field Security Officer, attends Security Cell

Meetings and Security Briefings in the absence of

the Field Security Officer, and perform other

security related duties as deemed necessary.

Achievement Activities Include:

• Timely updates of the WHO SOPs on office

security, as well as staff and non-staff lists.

• Timely and prompt dissemination of security

advisories, e mails and SMS to staff and non-staff

to preserve their safety.

• Monitor, update and maintain records of MOSS

and MORSS compliance levels in WRO.

Difficulty, Sensitivity, Nature and Importance of

Work Relations

With whom (indicate title only) and for what

purpose does the job require contacts?

Title of person contacted Subject and purpose of

contact

Within unit/division

FSO To get advice, follow up on daily work and

provide information on security matters.

Within Organization at duty station All staff, non –

staff, FSO, WR, other units/divisions, etc. To follow

up and coordinate on security matters

Within Organization outside duty station RFSO,

GSC, HQ, Other ROs To follow up any pending

issues and to provide security updates and

advisories with respect to security situation in the

country

Outside the Organization

MOH, NGOs, UNDSS, UN agencies, MOI etc. To

liaise with and foster good working relation with

interlocutors in country





Qualification

Functional Skills and Knowledge (Describe the

essential knowledge and the skills specific to the

position):

 Physically fit.

 Stress and time management skills.

 Knowledge of UN field security operations and

policies is an asset.

 Basic First Aid skills.

 Driver's license.





Education (Qualifications):

Essential: Completion of High School education

and supplemented by training/courses in security

management.

Desirable: first level university degree or

equivalent in Political Science, Military Studies,

Security Management, or a relevant field.

Experience:

Essential: At least five years practical experience

in security related issues preferably in an

International Organization.

Desirable: WHO/UN related experience

Languages

Very good knowledge of English and local

language.

Other Considerations (e.g. Physical Workplace

Condition, if other than normal office

environment; IT Skills; etc.):

Work might involve exposure to minor risks and

requires vigilance to possible hazards/risk factors.

- Good knowledge of Microsoft applications.

- Knowledge of ERP/Oracle applications is an asset

Skills

 Physically fit. Stress and time management

skills. Knowledge of UN field security operations

and policies is an asset.  Basic First Aid skills. 

Driver's license.

Language(s) required

Very good knowledge of English and local

language.





Submission Guideline:

Interested applicants (Afghan National) meeting

the above qualifications are requested to submit

their applications quoting this Vacancy

Announcement Number (WHO/AFG-2014-01-005)

along with their curriculum vitae, copy of civil and

educational certificates, copy of driving license

and copy of National ID (Tazkira) to

vacancies@afg.emro.who.int